Wedding Planners: What WE do for you

It is February already! Can you believe it? We truly hope your 2019 has been amazing so far! We want to start off this new year with an important topic when it comes to your wedding day - why you should hire a Wedding (Event) Planner, and more importantly, what WE will do when you hire us.

Wedding planning is fun, exciting, and a lot of work. For some it can be very stressful, but we are here to guide you, answer questions, provide recommendations, and most importantly, take that stress away from you! When you hires us, you are hiring a professional who can design, coordinate, and execute a stunning event. Let’s take a moment to look at some of the key reasons our job is more than clipboard and headpiece.

Photo credit: Deyla Huss Photography

Photo credit: Deyla Huss Photography

You hear us talk A LOT about vision. The truth is most brides (and grooms as well) have been dreaming up what their wedding day will look like for years. It is important that we understand what that looks like so we can help you turn that dream in to a reality! How do we do this? We create mood boards that show you the color pallet, types of floral presentations and décor options, and other details that are important. Next, we ask you what the two most important elements of your day are - this could be entertainment, food, decor, or anything in between. Once everything is agreed upon, we look at your proposed budgets so that we can recommend the best vendors based on all this information. All in all, having a second mind and someone knowledgeable to bounce ideas off of can be a major asset.

Our second important task is to communicate and collaborate with your vendors. I am going to let you in on a secret - we are constantly networking with all types of vendors, including rental companies, photographers, florists, and caterers, etc. Why? We live in a city filled with incredibly talented vendors that we personally know and love! Knowledge of our preferred collaborators helps us to aid you in choosing vendors that suit your desires and style. And in addition to that, our personal relationships with vendors in the local area allow us to provide you with the highest quality services at the best price. This is also a reason you should hire a planner from the very start, versus waiting until the end. 

Just so you know, we cannot help you negotiate prices after contracts have been signed and agreed upon – it is too late! Once you have hired your vendors, we take over. We ensure that they all have the correct information and we collaborate with you and them for your timeline, room diagrams, walk through, and on the actual wedding day. There are so many moving parts, and we want to be absolutely sure that no details are left behind. For instance, if you want photos taken of you while you are getting ready and also want to do a first look, we ensure your makeup and hair artist, as well as your photographers, are all on the same page. If the photographer needs more time for family photos, we work with you and the other vendors to adjust your timeline accordingly. 

Lastly, and the most important element, is the day of coordination and management! By this time we have created and reviewed your personalized timeline and diagram, you and your vendors have all reviewed it multiple times and feel good about it; we have done a venue walk-through and completed your rehearsal. Now it is our turn to execute all the details so that you and your loved ones can enjoy the celebration. This includes ensuring set-up goes smoothly and your guests are taken care of. We are there to guide you and the wedding party down the aisle, provide you food and drink when you need it, bustle your dress, ensure your bridal suite is stocked, someone is there to make sure the groom and groomsmen are following the timeline… and the list goes on!

While we are on the topic of the big day, we want to take a moment to address the difference between our job and that of your venue. It is possible that you have booked a venue that has a staff member with the title of, “Event Manager” or “Venue Coordinator,”but there is a large distinction between our roles. (Disclaimer: the following is not to say that this role is not imperative and crucial to the process, because it definitely is)! To broadly generalize, this individual at the venue is there to handle their staff and anything related to the event space itself (as well as anything else the venue is providing such as rentals). Helpful and a major player, however, their job is not to call the DJ who is running late or set up the reception decor. Neither will they stay on top of your timelines or assist you or your guests with small tasks. That is where we come in! We work for you and you alone throughout the entire planning process through the wedding day, and we have your best interest in mind at ALLtimes. 

With all that being said, hopefully you now feel more informed and equipped to decide if a Wedding Planner is right for you! We would love to hear about your vision and to offer you a free consultation to do so! Hiring a planner is a big decision, but we believe it is something that should never be overlooked in executing a successful and stress-free wedding. We cannot wait to hear from you!

Coordination: Danielle, Danielle Caldwell Events; Venue: Sentinel Hotel & Jakes Catering; Photographer: Deyla Huss Photography; Flowers: Bella Bloom Florals; Rentals: Classic Vintage Rentals & The Party Place; Linens: Creative Coverings; Cake: Dreamcakes; Bridal Boutiques: The White Dress; Groom: Bonobos Downtown PDX; Hair, Makeup & Beauty: Portland Makeup and Hair; Jewelry: Alchemy; Paper Goods & Calligraphy: Crave Design; Wine: Cask and Crup NW